Post assistance requirements...
The agreements and regulations require semi-annual reports for commodity logistics and the use of proceeds from the sale of the commodities 7 CFR 1599.15. Organizations must submit quarterly financial reports for all funds advanced and all interest earned 7 CFR 1499.7.
This section indicates whether program reports, expenditure reports, cash reports or performance monitoring are required by the Federal funding agency, and specifies at what time intervals (monthly, annually, etc.) this must be accomplished.
Non-governmental cooperating sponsors are subject of the audit requirements of OMB circular A-133 as implemented in USDA by 7 CFR part 3052. Audits of States, Local Governments and Non-profit organizations. The cooperating sponsor is also responsible for auditing the activities of recipient agencies that receive more that $25,000 of provided commodities or sale proceeds. 7 CFR 1599.16.
This section discusses audits required by the Federal agency.
The procedures and requirements for State and local governments and nonprofit entities are set forth in OMB Circular No. A-133.
These requirements pertain to awards made within the respective State's fiscal year - not the Federal fiscal year,
as some State and local governments may use the calendar year or other variation of time span designated as the fiscal year period,
rather than that commonly known as the Federal fiscal year (from October 1st through September 30th).
The Cooperating sponsor shall maintain records for a period of three (3) years from the date of export of the commodities that accurately reflect the receipt and use of the commodities and any proceeds realized from the sale of commodities. 7 CFR 1599.15(a)
This section indicates the record retention requirements and the type of records the Federal agency may require.
Not included are the normally imposed requirements of the General Accounting Office.
For programs falling under the purview of OMB Circular No. A-102, record retention is set forth in Attachment C.
For other programs, record retention is governed by the funding agency's requirements.